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Personnel Policy Manual

PERSONNEL POLICY MANUAL FOR THE BELMONT COUNTY BOARD OF COMMISSIONERS
SEPTEMBER 2008 

Prepared By:
Clemans, Nelson & Associates, Inc.
6500 Emerald Parkway, Suite 100
Dublin, Ohio  43016-6235
614-923-7700 / 800-282-0787
www.clemansnelson.com

PERSONNEL POLICY MANUAL TABLE ON CONTENTS
SECTION 1 INTRODUCTION, click to download
1.1 Policies
1.2 Definition of Terms
1.3 Objectives
1.4 Management Rights
1.5 Availability of Reference
1.6 Amendments
1.7 Administration of the Personnel System
1.8 Nondiscrimination
1.9 Americans with Disabilities Act (ADA)

SECTION 2 METHOD OF FILLING VACANCIES, click to download
2.1 Equal Employment Opportunity
2.2 Evaluation of Applicants
2.3 Disqualification
2.4 Promotion
2.5 Transfers
2.6 Selection Process and Recordkeeping

SECTION 3 APPOINTMENT, click to download
3.1 Classified and Unclassified Employment
3.2 Employment Status
3.3 Seniority
3.4 Medical Examination
3.5 Personnel Files and Recordkeeping
3.6 References
3.7 Job Descriptions
3.8 Anti-Terrorism Policy
3.9 Re-Employment of a Retiree

SECTION 4 EMPLOYEE PERFORMANCE, click to download
4.1 Probationary Period
4.2 Performance Evaluation
4.3 Training
4.4 Ethics

SECTION 5 CLASSIFICATION AND COMPENSATION, click to download
5.1 Compensation Plan
5.2 Overtime
5.3 Pay Period
5.4 Compensatory Time
5.5 Payroll Deductions
5.6 Retirement Plan and Deferred Compensation
5.7 Workers’ Compensation
5.8 Expense Reimbursement Travel and Meal Policy
5.9 Health Care Coverage
5.10 Time Sheets and Time Clocks

SECTION 6 ABSENCES, click to download
6.1 Holidays
6.2 Vacations
6.3 Sick Leave
6.4 Sick Leave Conversion
6.5 Bereavement Leave
6.6 Court Leave
6.7 Military Leave
6.8 Family and Medical Leave
6.9 Disability Leave and Separation
6.10 Inclement Weather
6.11 Authorized Unpaid Lead
6.12 Unauthorized Leave
6.13 Administrative Leave

SECTION 7 CONDUCT, click to download
7.1 Attendance
7.2 Tardiness
7.3 Bulletin Boards
7.4 Health & Safety
7.5 Workplace Violence
7.6 Concealed Weapons
7.7 Tools, Supplies, and Equipment
7.8 Use of County-Owned Vehicles
7.9 Use of Telephones / Cell Phone Policy
7.10 CDL Driver Notification/Disqualification Policy
7.11 Drug and Alcohol Policy
7.12 Superseded by Section 7.11
7.13 Superseded by Section 7.11
7.14 Gambling
7.15 Outside Employment or Activities
7.16 Dress and Work Area
7.17 Uniform and Clothing Allowance
7.18 Solicitation and Distribution
7.19 Political Activity
7.20 Discriminatory Harassment
7.21 Equal Employment Opportunity/Anti-Discrimination Complaint Procedure
7.22 Garnishments
7.23 Employee Felony Conviction in Court of Law
7.24 Employee Misdemeanor Conviction in Court of Law
7.25 Arrest of an Employee
7.26 Computer/Internet/Electronic Mail Policy
7.27 Nepotism
7.28 Personal Mail
7.29 Use of Personal Property
7.30 Issuance of Keys
7.31 Non-Smoking Areas
7.32 Good Housekeeping
7.33 Credit Cards
7.34 Employee Recognition/Awards
7.35 Whistleblower Protection
7.36 Self Help to Records Prohibited
7.37 Social Media

SECTION 8 DISCIPLINE, APPEALS, AND GRIEVANCES, click to download
8.1 Discipline
8.2 Grounds for Disciplinary Action and Penalties
8.3 Predisciplinary Conference
8.4 Appeals
8.5 Complaint Procedure

SECTION 9 NON-DISCIPLINARY SEPARATION, click to download
9.1 Resignation
9.2 Exit Interview
9.3 Layoff and Recall

SECTION 10 FORMS, click to download
10.1 Acknowledgement
10.2 An Equal Opportunity Employer Application for Employment
10.3 Application for Use of Sick Leave and Other Leaves
10.4 Record of Instruction and Cautioning
10.5 Report of Written Reprimand
10.6 Notice of Predisciplinary Conference
10.7 Complaint Form
10.8 Exit Interview Form
10.9 First Report of Injury Form (FROI)
10.10 Employment Eligibility Verification (I-9) Form
10.11 Statement of Support for Drug Free Policies (Current Employee)
10.12 Drug Free Workplace Statement for Prospective Employees
10.13 Receipt of Drug Free Workplace Documentation for Existing Employees
10.14 Drug Free Workplace Policy (Reasonable Cause/Documentation of Violation)
10.15 Drug Free Workplace Policy (Return to Duty Agreement)
10.16 Sick Leave Conversion Upon Retirement Form
10.17 EEO/ADA Complaint Form
10.18 Family and Medical Leave Request Form
10.19 Family and Medical Leave Notification Form
10.20 Employee’s Report of Back Injury
10.21 Workplace Safety and Illegal Activity Acknowledgement
10.22 Workplace Safety Report Form
10.23 Acknowledgement — Receipt of O.R.0 Chapter 102
10.24 Ohio Ethics Law and Related Statutes
10.25 Workplace Violence Incident Report
10.26 Ohio Bureau of Motor Vehicles Crash Report
10.27 Supervisor’s Accident Investigation Report
10.28 DMA Form

SECTION 11 SAFETY
11.1 Active Shooter
A.L.I.C.E.